Legal

Website Privacy & Cookie Policy

This policy explains how Easy Access System Project OÜ (“EAS”, “we”, “us” or “our”) handles personal data and uses cookies when you visit easproject.com or interact with us through the website.

Last updated: 3 September 2026

Your privacy matters to us. Website data controlled by EAS is stored within the European Union. We do not sell, rent or trade personal data, and we do not share it with third parties for their own advertising, marketing or commercial purposes.

1. Who we are

The controller responsible for the processing described in this policy is:

Easy Access System Project OÜ
Mustamäe tee 50
Tallinn, Estonia
Email: info(@)easproject.com

2. Scope of this policy

This policy applies only to our public website and to information submitted through website forms, meeting-booking forms, newsletter registrations and other website-based contact channels.

Data processed when providing a contracted EAS service is outside the scope of this website policy and may be covered by the relevant service agreement, data-processing agreement or other service-specific notice.

3. Data we collect through the website

Information you provide

If you contact us, subscribe, book a meeting or complete a website form, we may collect:

• your name, business email address and telephone number;
• your company name, job title and country;
• the content of your message or enquiry;
• your meeting, webinar or newsletter choices; and
• other information you choose to provide through the form.

Information collected automatically

When you visit the website, limited technical information may be collected, including:

• IP address;
• browser, device and operating-system information;
• referring and visited pages;
• date and time of the visit;
• approximate location derived from the IP address; and
• technical, diagnostic and security information.

Some technical information is necessary to display and secure the website. Optional information is collected only in accordance with your cookie choices.

4. How and why we use data

We use website data to:

• operate, maintain and secure the website;
• respond to questions and requests;
• arrange meetings or provide information you request;
• manage webinar or newsletter registrations;
• send relevant communications where requested or otherwise permitted by law;
• understand website performance and improve its content and usability;
• prevent spam, misuse, fraud and security incidents; and
• comply with legal obligations or protect our legal rights.

Depending on the circumstances, our legal basis is:

• Consent for optional cookies and marketing where consent is required. Consent can be withdrawn at any time.
• Steps requested before entering into a contract when you request information, a meeting or a proposal.
• Legitimate interests in operating and securing the website, responding to business enquiries and improving our website, provided your rights do not override those interests.
• Legal obligations where processing is required by applicable law.

5. Cookies and your choices

Cookies are small text files stored on your device when you visit a website. Similar technologies may perform comparable functions. Our website may use the following categories:

Cookie consent

When you first visit the website, you can accept or reject optional cookies through our cookie banner. Necessary cookies do not require consent and remain active. Rejecting optional cookies does not prevent you from using the main parts of the website.

Your consent applies only to the optional cookie categories you select. You can withdraw or change your consent at any time through the website’s cookie settings. Withdrawing consent does not affect processing that took place before withdrawal.

You may also block or delete cookies through your browser settings. Blocking necessary cookies may affect website functionality. Details of the individual cookies currently in use, including provider, purpose and duration, should be available through the website’s cookie settings.

This policy is provided as information and is not itself a consent form. Your cookie choices are recorded through the cookie banner.

6. EU storage and disclosure

All personal data collected through the website and stored in systems controlled by EAS is stored on infrastructure located within the European Union.

We do not sell, rent or trade personal data. We do not share it with third parties for their own advertising, marketing, profiling or other independent commercial purposes.

EU-based technical providers may process limited information strictly on our behalf where necessary to host, maintain or secure the website or provide a website function you request. They act under our instructions and contractual confidentiality and data-protection obligations and may not use the information for their own purposes. We may also disclose information where required by applicable law, a court order or a competent public authority.

7. How long we keep data

We retain personal data only for as long as necessary for the purpose for which it was collected and as required or permitted by law:

• Enquiries are retained for as long as needed to respond and manage the resulting business communication.
• Newsletter and marketing details are retained until you unsubscribe, object or withdraw consent, or until they are no longer needed.
• Cookie information is retained for the period shown in the website’s cookie settings.
• Technical and security logs are retained for a limited period appropriate to maintenance, troubleshooting and security.
• Information relevant to a contract, dispute or legal duty may be retained for the applicable statutory period.

When data is no longer required, we delete it, anonymise it or securely isolate it until deletion through normal backup cycles.

8. How we protect data

We use appropriate technical and organisational safeguards designed to protect personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. No internet transmission or storage system can be guaranteed to be completely secure.

9. Your rights

Subject to applicable law, you may have the right to:

• access your personal data;
• correct inaccurate or incomplete data;
• request deletion or restriction of processing;
• object to processing based on legitimate interests;
• object at any time to direct marketing;
• receive data you provided in a portable format where applicable;
• withdraw consent at any time; and
• lodge a complaint with a competent data-protection authority.

To exercise a right, contact us using the details below. We may request information reasonably necessary to confirm your identity. You may also complain to the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon) or to the supervisory authority where you live or work.

10. External links and policy updates

Our website may link to third-party websites. Their privacy practices are governed by their own policies. We may update this policy when the website, our data practices or legal requirements change. The latest version will be published here with a revised date.